Inventory Resources
Inventory & Assets
This page provides guidance for managing university technology and equipment. Use it to track assets, request updates, report missing items, and follow proper procedures for purchasing, repairs, and replacements.
Asset Management Overview
Inventory Scanning
- Scheduled equipment audits
- Barcode / asset tag scanning
- Location verification
- Updating inventory records
Missing or Lost Equipment
- Report missing assets immediately
- Include asset tag number if available
- Provide last known location
- Follow documentation and review process
Purchasing & Requests
Purchasing Equipment
- New device requests (laptops, desktops, peripherals)
- Standardized equipment selection
- Approval workflow requirements
- Delivery and asset tagging process
Upgrades & Replacements
- Hardware lifecycle replacement
- Performance upgrade requests
- Compatibility verification
- Data transfer considerations
Repairs & Maintenance
Equipment Repair Process
- Submit repair request with asset tag
- Describe issue clearly (hardware or software)
- Determine warranty or service status
- Coordinate service or replacement workflow
Standard Workflow
Step 1: Identify asset (tag or serial number)
Step 2: Report issue or request update
Step 3: Review inventory record and status
Step 4: Process repair, replacement, or update
Step 5: Confirm system record update
Policies
Equipment & Security Guidelines
- All university equipment must be properly tagged and recorded in inventory systems.
- Equipment assigned to departments or individuals remains university property.
- Lost or stolen equipment must be reported immediately for documentation.
- Security best practices must be followed for all devices, including password protection and updates.
- Unauthorized removal or transfer of equipment is not permitted.
- Equipment must be returned upon request, reassignment, or separation from the institution.
Important Note
Always include asset tag numbers when reporting equipment issues or requesting updates. This ensures accurate tracking and faster resolution.
